Meeting Minutes Nov 19, 2013

Agenda

  • Survey sent to ethics – hereby exempt
  • Kaycees hours tomorrow
  • Letter brainstorm/building for fundraiser; including developing a definition of exactly what AGSA is, and our goal for the conference
  • Survey update
  • Stats from Theresa
  • Festivus
  • Budget Allocation (annual) rough estimate (move to next week)

Notes

This is not an interview
Rebecca and Ian and Emily

Isolation is a main concern – from Rebecca

Action Items:

  1. Agenda building through Dropbox throughout the week
  2. Meetings
  3. Ian is willing to step up and make us a website
  4. Marta talks about Survey
    • Stats distributed from Theresa
    • Ethics is exempt
    • Marta to pick up giftcard for survey
    • Use of survey monkey
  5. Festivus
    • light festivus theming
    • ugly sweaters
    • curling club is too expensive: $40 a sheet per hour + additional charge to rent the kitchen upstairs/room for the party + $30 an hour
    • $95 to rent the U-Club + bartending fees
    • Curling club is booked the weekend we want it to happen. Maybe in 2014
    • 1:30 – 3:15 PM Grad students going skating
    • Rent the U-club
    • Throw out the Potluck as an option
    • Booking the U-club for 7-10 throw out the option to all go for dinner in between at Paddys
    • The Axe is a fallback – in case the U-club is booked
    • Need to make a poster for advertisement in the U-Club
    • Send email to kaycee to book with the online form
    • Lets a make a poster for the departments deliver to grad students
  6. Fundraiser
    • Emily is friends with the advertiser/register
    • Ian talking about Harvest Wines: they do tasteings, at $10 a ticket
    • 10-15 different wines, personel to staff the bpooths, all stemwares, tastin notes, and any orders 10% they will define a theme
    • 60 dollars
    • booth for flower shop
    • photo booth
    • Doors open at 5:30 – event from 6-9 PM
    • Assignments
      • Venue – Ian/Lyndsay
      • Vendors – Ian/Josh/Lyndsay
      • Sponsors for Silent Auction – Leave until after Jan. 15
      • Decorations = Lyndsay/Emily
      • Food = Lyndsay/
      • Formal communication – sponsorship letter and executive summary of event = Rebecca/Mark/Lyndsay
      • Liquor license = Lyndsay/Kaycee
      • Advertising – Marta/Emily
      • Poster = Ian and his buddies
      • Event pamphlet = Ian
      • Ticket sales – Marta
      • Photo Booth = Emily
    • Deadline for Jan. 15
    • Beer, Wine and Cheese = Greatest Valentines Day Ever?
    • In Vino Veritas? (“In wine there is truth”)